Privacy Policy

Last updated: 27 April 2026

Bracey Films Ltd ("we", "us", "our") is committed to protecting and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR).

1. Who We Are

Bracey Films Ltd is a video production company.

Registered address: 33 Tweedy Road, Bromley, BR1 3PR, United Kingdom
Contact email: liam@braceyfilms.co.uk

For any questions about this policy or your personal data, please contact us at the email above.

2. What Personal Data We Collect

We may collect and process the following personal data:

Names of clients and contacts
Email addresses
Postal addresses
Phone numbers
Video and audio recordings of individuals (e.g. interviews and filmed content)

In the course of filming, individuals’ appearance may incidentally reveal information such as ethnicity or health-related characteristics. We do not intentionally collect special category data.

3. How We Collect Your Data

We collect personal data through:

Website forms
Email correspondence
Phone calls
Social media platforms (e.g. LinkedIn)

4. How We Use Your Data

We use your personal data to:

Communicate with you regarding projects
Plan and deliver video production services
Film, edit, and produce content as agreed
Issue invoices and maintain financial records
Share completed work with you

Where appropriate, we may also contact existing or prospective clients regarding future work opportunities.

5. Legal Basis for Processing

We rely on the following legal bases under UK GDPR:

Contract: To fulfil our obligations in delivering agreed services
Legitimate interests: To manage our business operations and maintain client relationships, including limited follow-up communications
Consent: Where required, including for use of footage in marketing or showreels

6. Use of Footage

We may wish to use completed video content in our portfolio, website, or social media channels for promotional purposes.

We will only do this with your prior permission or agreement, typically outlined in our contract or agreed separately.

7. Sharing Your Data

We may share your personal data with:

Our bookkeeper and accountant for financial record-keeping
Contractors where necessary to complete work (only with your consent)

We do not sell your personal data to third parties.

8. International Transfers

We do not transfer your personal data outside of the United Kingdom.

9. Data Storage and Security

Your data is stored securely using:

Password-protected external hard drives
Secure cloud storage (Dropbox, WeTransfer, Google Drive)

We take appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse.

10. Data Retention

We retain personal data as follows:

Client contact details and invoices: 6 years (for legal and tax purposes)
Raw footage and final video files: 5 years

After these periods, data will be securely deleted unless required for ongoing legal obligations.

11. Your Rights

Under UK data protection law, you have rights including:

The right to access your personal data
The right to request correction of inaccurate data
The right to request erasure of your data
The right to restrict processing
The right to object to processing
The right to data portability

To exercise your rights, please contact us at: liam@braceyfilms.co.uk

12. Complaints

If you are unhappy with how we handle your data, you have the right to lodge a complaint with the Information Commissioner's Office:

Website: https://www.ico.org.uk

We would, however, appreciate the opportunity to address your concerns first.

13. Children’s Data

We do not knowingly collect or process personal data relating to children.

14. Changes to This Policy

We may update this privacy policy from time to time. The latest version will always be available upon request or on our website.